Archive Clerk / Document Controller

Job Details

Job description / Role

• Developing and maintaining databases.
• Labeling and updating paper files.
• Putting files, digital or paper, into their proper locations.
• Must be organized and possess a serious understanding of confidentiality and data protection.
• Handling archiving records and documents that need preservation if required again, ensuring their accessibility, even if their usefulness has ceased.
• Checking incoming paperwork (correspondence, invoices, etc.) and making copies before distributing
• Sorting all papers alphabetically and according to content, dates, significance, etc.
• Creating or updating records with new files and information.
• Organize paperwork according to an efficient filing system and digitalize all important documents.
• Enter paperwork into an electronic system either by data entry or by using optical scanners.
• Deal with all requests to access files and keep logs of borrowed papers and ensure the same individuals return them.
• Develop an efficient filing system to make updating and retrieving files easier.
• Formulate and Follow policies and confidentiality dictations to safeguard data and information.
• Monitor inventory of files, paper clips, etc., and report shortages.

Salary:

• AED 2,000 to 3,000 per month inclusive of fixed allowances.
• Additional benefits: Transport Allowance, Yearly Bonus, Air Ticket, Employment Visa.

Requirements

•  English language skills in verbal and written communication.
• Excellent in MS Office and can easily adapt to any ERP and Accounting System.
• Dependable with a respect to confidentiality and policies.
• Excellent organizational skills.
• Great attention to detail.
• Hard-working.
• Team Player.
• Responsible.
• Commitment.
• Fast Learner.
• ERP competent.
• Awareness of IMS policy.
• Awareness of safety and health risks and controls for risk reduction related to area of work.