Archive Clerk / Document Controller

Website New East General Trading

Job Details


Qualification  Any Graduate, Post Graduate
Industry  Private
Employment Type  Full Time
Work Hours  8 Hours
Salary  AED 2000 To AED 3000 Per Month


Job description / Role

  • Developing and maintaining databases.
  • Labeling and updating paper files.
  • Putting files, digital or paper, into their proper locations.
  • Must be organized and possess a serious understanding of confidentiality and data protection.
  • Handling archiving records and documents that need preservation if required again, ensuring their accessibility, even if their usefulness has ceased.
  • Checking incoming paperwork (correspondence, invoices, etc.) and making copies before distributing
  • Sorting all papers alphabetically and according to content, dates, significance, etc.
  • Creating or updating records with new files and information.
  • Organize paperwork according to an efficient filing system and digitalize all important documents.
  • Enter paperwork into an electronic system either by data entry or by using optical scanners.
  • Deal with all requests to access files and keep logs of borrowed papers and ensure the same individuals return them.
  • Develop an efficient filing system to make updating and retrieving files easier.
  • Formulate and Follow policies and confidentiality dictations to safeguard data and information.
  • Monitor inventory of files, paper clips, etc., and report shortages.


  • AED 2,000 to 3,000 per month inclusive of fixed allowances.
  • Additional benefits: Transport Allowance, Yearly Bonus, Air Ticket, Employment Visa.


  •  English language skills in verbal and written communication.
  • Excellent in MS Office and can easily adapt to any ERP and Accounting System.
  • Dependable with a respect to confidentiality and policies.
  • Excellent organizational skills.
  • Great attention to detail.
  • Hard-working.
  • Team Player.
  • Responsible.
  • Commitment.
  • Fast Learner.
  • ERP competent.
  • Awareness of IMS policy.
  • Awareness of safety and health risks and controls for risk reduction related to area of work.