Job Details

Reporting to the Document Control Manager, will be accountable for uploading deliverables and background information into the document control system, convey/communicate documents to various team members, manage various control logs and update the internal document control database, and assisting with the organization and maintenance of SharePoint folders.

Responsibilities

Core Accountabilities: 

• Ensure compliance with Document Control policies, processes and procedures
• Provide support relating to the administration of the project’s document control process including archiving
• Manage documents in Aconex and review/verify accuracy of data
• Manage official transmission to and from the customer relating to controlled documentation
• Manage all standard documents and ensure ISO9001 compliance
• Responsible to coordinate and control document distribution and internal communication
• Prepare packages and perform quality checks prior to distribution
• Process all internal document control requests and retrieve documents from the database
• Ensure follow up on internal review of documents by the business
• Ensure documentation control principles are respected by all members of the business
• Ability to develop KPI’s and present data
• Ability to take accountability for results and overall performance to headquarters and manage multiple KPIs
• Prepare senior management relating any potential complications
• Work with the team to prepare and create recurrent reports that are requested by operations or higher 
• Comply with the company’s applicable policies and procedures as well as human resources’ guidelines.